Function

To assist the HR Manager in providing an effective and efficient HR service to Boskalis Westminster and its subsidiary groups. Salary of £22,000 working full-time.

Main Tasks

  • Ensure that all administration is completed for new employees and leavers in a timely manner.
  • Arranging & completing the HR inductions and keeping a log of all paperwork.
  • To update and maintain accurate HR records, both computerised and paper files, in line with departmental procedures and current legislation.
  • References for new employees are sought as well as checking for the right to work in the UK.
  • Working with Managers on probationary periods and sending out relevant letters to employees.
  • Change of terms and condition letters for employees.
  • Management of the new HR database, administration of holiday records, appraisals and sickness certificates, and training records.
  • Monitoring absences – flagging unsatisfactory absence records according to triggers.
  • Preparation of and mail merge of information for employee letters.
  • Maintaining the training matrix and arranging relevant training as required.
  • Claims tracker and working alongside the Head of HR to ensure the relevant information is provided to our insurers.
  • Ad hoc recruitment assistance including managing the emails sent to the Recruitment inbox.
  • Coordinating and managing disposition sheets which involve chasing site staff and getting them signed by relevant Managers.
  • Assisting with project launches.
  • Filling and Administration duties.
  • Minute taking and assisting the HR Manager in HR meetings (Disciplinary, grievance meetings)
  • Administration duties for flexible benefits platform
  • General housekeeping of HR files, HR database and S Drive.
  • Any other tasks which are deemed necessary by the HR Manager/ Officer and for which suitably trained.
  • Required Knowledge and Experience

  • Two years HR administration experience is essential.
  • Advanced level with the use of Microsoft Word/Excel (Workday / payroll would also be advantageous).
  • Highly developed communication skills.
  • Professional and discreet manner.
  • Able to run reports from data provided.
  • The desire for a career within the HR profession.
  • Willingness to travel if appropriate to other sites to expand on knowledge.
  • Job-Specific Competencies

    Work and Function Management:

  • All HR policies and procedures are complied with.
  • You keep up to date with employment law.
  • HR & training queries and matters are dealt with in a fair and discreet manner.
  • Interpersonal Skills:
  • You look for solutions which are acceptable and fair to all parties.
  • You are diplomatic and ensure that issues are dealt with sensitively.
  • Initiative:
  • You take action to speed up the progress of your duties and projects.
  • You act in anticipation rather than waiting for problems to arise.
  • You are pro-active as regards, for example, seeking alternatives.
  • Flexibility:
  • You consistently adapt effectively to new or unexpected tasks, projects, people and situations.
  • You do not need much time to adjust your schedule or targets if the circumstances require you to do so.
  • Your organisational skills are key to the success of your role.
  • Creativity:
  • You constantly strive for improvement within the HR Department and make recommendations to the Department.
  • New ideas are communicated.
  • Teamwork:
  • Assisting other team members with work and administration.
  • Being approachable and adaptive to others.
  • Boskalis Core Competencies

    Cooperation:

  • You help find solutions to problems.
  • You contribute ideas and work with others to achieve common goals.
  • The ability to work well and adapt in a team.
  • Enterprising Spirit:
  • You suggest new ideas and ways of improving processes.
  • Professionalism:
  • You listen to constructive criticism and are prepared to improve your own performance where possible.
  • You have high expectations of your own performance and strive to deliver the best quality possible.
  • You adhere to norms and values, even when this leads to disadvantages, tension or conflicts.
  • You do what you say you will do, and you keep promises and agreements.
  • Equal Opportunities:
  • Treating all fellow colleagues and clients equally. No client or colleague will be treated less favorably because of their race, colour, religion or belief, nationality ethnic or national origin, sexual orientation, gender, age, disability or marital or civil partner.
  • Health & Safety:
  • Adopt the NINA Values and Rules, i.e. “My role according to NINA”.
  • Comply with the BWL SHE-Q System policies and procedures, applicable to your role and function.
  • Applications

    To apply, please send your CV and a covering letter outlining your suitability for the role to:

    HR Department
    Westminster House
    4 Crompton Way
    Segensworth West
    Fareham
    Hampshire
    PO15 5SS

    Or recruitment.wdc@boskalis.com

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