Function

Reports to the Finance and Managing Director. The position requires a highly motivated individual who is an excellent communicator and is extremely well organised. To assist in the smooth operation of Westminster House in providing a first-class service to internal and external clients.

Main Tasks

  • To act as a personal assistant to the Business Sector Manager’s.  
  • Management of diaries for effective planning, reviewing operational documents, leave monitoring and general administration.
  • Organising travel arrangements for travel for the Manging Director and Finance Director.
  • Liaising with external, and internal clients including contractors.
  • Taking minutes of meetings and following up on points requiring action.
  • Systems control - to maintain all in-house office systems (to include internal Portal).
  • Ensuring that accurate records of project documents are adhered to as well as compliance reporting is completed.
  • General management of office and contractors who visit the office.
  • Coordination with third party contractors including holding regular meetings to ensure the best service is provided to the Company.
  • Coordination of office support staff – to include facilities, business administration, and reception.
  • Holding appraisals, team meetings and regular one to ones for a small team.
  • Events organisation.
  • Administration including minute taking and typing up letters.

Required Knowledge and Experience

  • Intermediate level in Microsoft packages, including excel, word, power point.
  • Data and process analysis skills.
  • Facilitation and leadership skills.
  • Excellent communication skills and the ability to communicate positively and confidently with both external and internal clients.
  • Highly developed organisational skills.
  • Able to work under pressure and to tight deadlines
  • Confident in facilities management.
  • Management of a small team is advantageous.
  • Assertiveness.

Job-Specific Competencies

Communication

  • Adapting to various management styles / team.
  • The ability to communicate adequately for the arrangement of travel and to liaise with outside agencies and contractors.
  • Answering telephone queries and responding accordingly.

Flexible

  • Being adaptive and the ability to multitask.
  • The ability to prioritise work and to deal with different conflicts of interest.
  • Working with different management styles across the business.

Organisational Skills

  • Diary management
  • Effective management and organisational skills
  • Working with several senior Managers and having the ability to multitask.

Time Management

  • Facilities management to be completed in a timely manner.
  • All personal assist duties to be dealt with in a timely manner
  • The ability to be able to manage own diary depending on
  • Travel arrangements to be organised in a timely manner

Discreet and Professional

  • Dealing with confidential information in a discreet and professional manner.
  • Being aware of the company’s confidentiality rules and the regulations under the GDPR legislation.

Proactivity

  • Takes initiative without having to be asked
  • Looks for problems and solutions to problems
  • Foresees issues arising from previous experiences
     

Boskalis Core Competencies

Cooperation

  • You help find solutions to problems.
  • You work with other Boskalis & SISL departments and in doing so you put common interests above your own.
  • You contribute ideas and work with others to achieve common goals.

Enterprising spirit

  • You enquire about the needs of your clients and adapt to changing expectations.
  • You ensure or contribute to the performance of a business analysis (costs/benefits) for all activities.

Professionalism

  • You listen to constructive criticism and are prepared to improve your own performance where possible.
  • You have high expectations of your own performance and strive to deliver the best quality possible.
  • You adhere to norms and values, even when this leads to disadvantages, tension or conflicts.
  • You do what you say you will do, and you keep promises and agreements.

Equal Opportunities

  • Treating all fellow colleagues and clients equally. No client or colleague will be treated less favorably because of their protective characteristic

Health & Safety

  • Adopt the NINA Values and Rules, i.e. “My role according to NINA”
  • Comply with the BWL SHE-Q System policies and procedures, applicable to your role and function

Applications

To apply, please send your CV and a covering letter outlining your suitability for the role to:

recruitment.wdc@boskalis.com

or

HR Department
Westminster House
4 Crompton Way
Segensworth West
Fareham
Hampshire
PO15 5SS

Back to top